The Ultimate Guide to Futureproofing Your Business with VoIP Phone Systems
Upgrade your business’s communication stack to the cloud with Voice over Internet Protocol (VoIP) – a fast and cost-effective solution that offers more flexibility than traditional phone systems. But with so many options available, how do you choose the right VoIP system that meets your needs and keeps costs low?
Get the least complicated VoIP phone system that works
A VoIP phone system simplifies your infrastructure while offering flexibility in operations. To find the right system, start by identifying your requirements: essential features, current system limitations, future user growth, integration needs, regulatory compliance, customization, and usage environment. Make sure the solution you choose meets most of your needs without unnecessary upgrades to save on costs.
Tips for buying any type of VoIP phone system
Depending on your needs, there are different types of VoIP systems to consider:
Simple plug-and-play voice-only systems
Easy to set up and ideal for new businesses or smaller operations with minimal infrastructure. Consider refurbished phones or using existing devices to save costs. Scalability may be a challenge in the long run.
Infinitely scalable cloud-based communication platforms
Offering a wealth of features and unlimited scalability, these platforms are easy to upgrade as your business grows. However, they may be more complex and expensive compared to simpler systems.
Highly customizable on-premises VoIP phone systems
Give you complete control over your system but come with a high upfront investment. Ongoing costs may be lower than other systems, but you’ll need a dedicated IT team to manage the setup.
Hybrid phone systems
Combine landline and VoIP systems, allowing for a gradual transition to internet-based communications. Ideal for maintaining existing stability while enjoying cost savings and scalability.
Virtual call center solutions
Offer advanced features for large teams managing high call volume. Choose a system that integrates with your CRM software and provides room for growth while avoiding unnecessary features to save on costs.
VoIP phone systems vs SIP trunking
SIP trunking is a cost-effective way to transition to internet-based communications while keeping your existing infrastructure. It works on top of your current system and replaces traditional copper wires with virtual lines over the internet, resulting in significant cost savings and improved long-distance call capabilities.