Employee offboarding is a crucial aspect of IT governance and security that often gets overlooked. In a recent study, 70% of IT professionals reported experiencing negative consequences due to incomplete IT offboarding processes. These consequences ranged from security breaches to unnecessary costs and missed handoffs of critical resources. With the increasing complexity of SaaS environments, it is more important than ever to ensure that all access is properly deprovisioned or transferred when an employee leaves the organization.
How Nudge Security Can Help
Nudge Security is a comprehensive SaaS management platform designed to streamline the process of offboarding departing employees. By providing a centralized view of all cloud and SaaS accounts within an organization, including generative AI apps, Nudge Security simplifies the task of deprovisioning or transferring accounts and OAuth grants associated with departing users.
The platform also offers a built-in playbook that follows Google and Microsoft best practices for IT offboarding. This playbook can save up to 90% of the time and effort typically spent on offboarding activities by automating tasks like revoking OAuth grants and resetting passwords for non-SSO accounts.
1. Revoke Access to Google Workspace or Microsoft 365
Nudge Security helps verify the status of departing employees’ Google or Microsoft accounts, ensuring that access is properly revoked by resetting passwords and disabling recovery methods. This step is crucial in preventing unauthorized access to sensitive data after an employee leaves.
2. Transfer Ownership of Critical Resources
Identifying and transitioning ownership of essential resources is essential before deprovisioning departing employees’ accounts. Nudge Security automates this process by guiding users through transferring ownership of critical resources to other team members.
3. Review and Update App-to-App Integrations
Nudge Security provides visibility into app-to-app OAuth grants and scopes, allowing organizations to assess the impact of each integration and determine if they need to be recreated with another account. This ensures that business processes continue to function smoothly post-offboarding.
4. Revoke SSO-Managed Accounts
With Nudge Security, revoking access to accounts managed by SSO providers like Azure AD or Okta is a simple process. The platform also guides users through cleaning up the contents of these accounts to prevent data exposure.
5. Revoke Access to Apps Authenticated via OAuth
Nudge Security allows organizations to identify and revoke access to apps authenticated via OAuth, ensuring that departing employees no longer have access to sensitive resources.
6. Revoke Access to Unmanaged Accounts
Nudge Security helps organizations inventory and revoke access to unmanaged accounts created by departing employees outside standard IT processes. This step is crucial in preventing unauthorized access to corporate resources.
7. Clean Up Revoked Accounts
After revoking access, Nudge Security helps organizations clean up accounts to avoid orphaned data and unnecessary license costs. The platform provides instructions for deleting or moving data, reallocating licenses, and reassigning ownership of resources.
8. Document Offboarding Activities with a Built-In Report
Nudge Security records all offboarding steps taken, allowing organizations to generate a report of activities completed for auditing purposes. This documentation helps ensure accountability and transparency in the offboarding process.
Transition Employees Seamlessly with Nudge Security
Nudge Security streamlines the offboarding process, enabling organizations to protect corporate resources and avoid business disruptions efficiently. Start your free 14-day trial today to experience the benefits of Nudge Security firsthand.
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